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Quality management of the Scheme
QM process of ECVTS
1 GPRs
1.1 Eportfolio
1.2 GPR appraisal
1.3 ARCP
1.4 Midpoint discussions with GPRs
1.4.1 Triggered concerns
1.5 Significant events
2 Out of hours system
2.1 Eportfolio
2.2 GPR feedback
2.3 Cuedoc feedback from GPRS about OOH supervision by salaried Cuedoc employees
2.4 Triggered concerns
2.5 Significant events
3 Half day release
3.1 End of session feedback
3.2 Year group term review
3.3 Midpoint GPR interview by CO
3.4 End of scheme interview by CO
3.5 Scheme reps meeting (termly)
3.6 Triggered concerns
3.7 Significant events
4 Hospital posts and ITPs
4.1 Feedback via GPRs
4.1.1 Midpoint GPR interview by CO
4.1.2 End of scheme interview by CO
4.1.3 Feedback form from GPR at end of attachment
4.1.4 From GPRs at HDR
4.2 Assessment by Scheme
4.2.1 Annual review with hospital deparments
4.2.2 Annual meeting with HR (Acute Trust)
4.2.3 QA audit form
4.3 System feedback
4.3.1 QM of eportfolio
4.3.2 Triggered concerns
4.4 Review with Acute Trust
4.4.1 Ad hoc meeting with Clinical Tutor
4.5 Significant events
5 Trainers
5.1 Appraisal every 2 years
5.1.1 TNAQ and areas for development
5.1.2 Current GPR feedback
5.1.3 Self appraisal
5.1.3.1 Educational development over last 2 years
5.1.3.1.1 Courses
5.1.3.1.2 Conferences
5.1.3.1.3 Other educational development
5.1.3.2 Perceived strengths
5.1.3.3 Celebrations
5.1.3.4 Challenges
5.1.3.5 Possible contributions to Scheme
5.1.3.6 Possible contributions from Scheme
5.2 Interim meeting annually
5.3 Trainer (re)accreditation
5.3.1 Premises every 5 years
5.3.1.1 Triggered visit if concerns
5.3.1.2 Triggered visit if requested
5.3.1.3 Significant events
5.3.2 Educator every 3 years
5.3.2.1 Triggered visit if concerns
5.3.2.2 Triggered visit if requested
5.3.2.3 Significant events
5.4 Feedback via other educators
5.4.1 Observational from COs
5.4.2 From other trainers
5.5 Feedback via GPRs
5.5.1 Midpoint GPR interview by CO
5.5.2 End of scheme interview by CO
5.5.3 TQ or ITPQ from GPR at end of attachment
5.5.4 From GPRs at HDR (if trainer has run sessions)
5.6 System feedback
5.6.1 QM of eportfolio
5.6.2 QM of GPR appraisal submissions
5.6.3 Triggered concerns
5.6.4 Significant events
5.7 Trainer workshops
5.8 ECVTS Trainer conference (annually, 2 days)
5.9 Deanery annual conference
6 Scheme
6.1 Personnel
6.1.1 Administrator
6.1.1.1 Annual appraisal
6.1.1.2 Feedback from appraisal
6.1.2 Training Programme Director
6.1.2.1 Annual appraisal
6.1.2.2 Feedback from appraisal
6.1.3 Course Organisers
6.1.3.1 Annual appraisal
6.1.3.2 Feedback from appraisal
6.1.4 Trainers
6.1.4.1 Appraisal
6.1.4.2 Feedback from appraisal
6.2 Deanery QA
6.2.1 Internal QA visit
6.2.1.1 Annual report
6.2.1.2 QA audit document
6.2.2 PMETB visit
6.2.3 Standing Conference
6.3 Internal Scheme procedures
6.3.1 Weekly personnel meetings
6.3.2 Quarterly personnel planning review
6.3.3 Scheme reps meeting (termly)
6.3.4 Year group term review
6.3.5 Trainer workshops
6.3.6 Trainer residential (annually, 2 days)
6.3.7 Triggered concerns
6.4 External feedback
6.4.1 PMETB trainee questionnaire
6.4.2 PMETB trainer questionnaire
6.4.3 PMETB visits
6.4.4 PMETB triggred visits
6.5 Significant events
Created by BC on 10/7/08
